HR/Payroll Data Analysis
Analytics Tests
Analyze and Manage Payroll
Employee-vendor matches, variable compensation, phantom employees, and commission validation need to be independently tested
Accuracy
Time Entry vs. Expected Hours (Excess Hours)
To ensure all time entered in system reflects expected time worked. Identify time and attendance transaction variances where Actual Time Worked exceeds Scheduled Time Worked based on a Percentage Variance on scheduled hours per employee. Accuracy
Time Differentials
To ensure all booked time is allocated to the appropriate employee accurately. Identify payroll transactions where employee hours entered is equal to zero. Accuracy
Overtime Threshold
To ensure all overtime transactions are valid. Identify payroll transactions where the overtime hours equals or exceeds a Percentage Variance based on standard hours. Accuracy
Unauthorized Commissions
To ensure all commissions authorized and valid and adhere with company policies and procedures. Identify commissions to ineligible employees. Accuracy
Invalid Rate
To ensure all payroll transactions in the system are consistent with company policy & procedures. Using in-house reports, check employee’s hourly rate prior to running payroll and verify that payroll processing paid same hourly rate during processing. Assure that employee's hourly rate of pay is true to the assigned dollars Accuracy
Service Provider – 2 Way Match
To ensure all payroll payments are valid. Identify payments where the amount does not match the payroll amount. Accuracy
Data Validity
Data Validity – Employee
To ensure payroll validity by identifying employee transactions where critical data elements deviate from expected values and formats. Identify payroll transactions where critical employee master data is either missing from or incorrectly formatted in ADP. Data Quality
Existence
Termination - New Hires
To ensure all termination calculations are to valid employees. Identify cases where an employee is terminated within “X” days of their hire date.
Suspicious Payments - Phantom Employees
To ensure all payroll payments are valid. Identify payments where the Employee ID does not exist in Human Resource data. Existence
Compliance
OFAC Employee Match
To ensure no employees are entered that are listed on the OFAC terrorist watch list. Identify payroll transactions to employees that are identified on the OFAC terrorist list. Compliance
GSA - EPLS Employee Match
To ensure no employees are entered that are listed on the GSA-EPLS list. Identify payroll transactions to employees that are identified on the GSA-EPLS list based on name matches. Compliance
Timeliness
Payroll Cut Off Dates
To ensure all payroll entries are captured in the appropriate pay cycle. Identify payroll transactions where the adjustment date is “X” days after the payroll cut off. Timeliness
Suspicious Payments - Employee Start Date
To ensure all payroll payments are valid. Identify payment transactions in the last 4 weeks where the Employee hire date is more recent (later) than the pay cycle date. Timeliness
Terminated Employees -Termination Date
To ensure only active employees receive payroll and benefits. Identify payroll transactions where the Payroll Date is X Number of Days or more after the Effective Termination Date Timeliness
Terminated Employees -Employee Status
To ensure only active employees receive payroll and benefits. Identify payroll transactions where terminated employees are paid X Number of Days or more days past their termination date. Timeliness
Analytics By Business Process
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Analytics By Business Process
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